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General & Audiovisual Equipment Information

As you make final preparations for your presentation at the SICB meeting in Toronto in January, please use the following information to prepare.

  1. Every session at the meeting will be furnished with an overhead projector, a slide projector and a computer projector. It is strongly suggested that you bring back-up overheads in case of equipment failure. If you use computer projection please bring a copy of your presentation file on floppy or CD-ROM.

  2. You MUST come to the Ready Room (Newport Beach/Rancho Las Palmas and San Diego) to have the student in the Ready Room check you in and to practice your presentation--especially if using computer projection . There will be a computer projector, overhead projector and caromate projector (for slides) so that you can practice using the equipment that will be in each session room. If you have any difficulties, tell the student in the Ready Room and he or she will have an audio visual technician meet with you to resolve the problem. It is suggested that you come to the Ready Room at least one time slot prior to your presentation.

  3. Authors using computer projection are urged to bring their media on a Windows-readable CD-ROM, or a single floppy, to avoid setup delays between presentations. Authors wishing to use their own laptops may do so, but should be aware that the additional setup time might decrease their allotted presentation time. If you use your own laptop, keep the following in mind:
    • You MUST have a VGA 15 pin HD Female VGA output. Note: some laptop computers have a special interface cable that attaches to their video output to hook up external monitors or data/video projectors. If this cable is not with the laptop computer being used, there is no way to connect it to the session room data/video projector.
    • Insure that you know how to get the image to the external port of the laptop. Instructions are in each laptop operator's manual. (If the external port is not always "on," it is usually a Function Key, or combination of Shift plus a Function Key, that may turn on the external port, or possible cycle through laptop screen, external port, or both.)
    Presenters must bring a copy of all external files contained within their powerpoint presentations, such as movie or sound files (wav, avi, mpeg, etc.). Presenters who must use their own laptops should be certain to have the most recent version/update of drivers installed.

We look forward to your presentation -- safe travels to Toronto.

Presentation Tips

Some links to advice on what to do and how to present at professional meetings, oral and poster presentations, etc.