SICB Policies
- SICB Symposium Policies and Guidelines (PDF, revised March 2012)
- Exhibitor Policy (adopted December 17, 2010)
- C. Ladd Prosser Symposium Fund (adopted March 15, 2010)
- Restriction on Benefits Awarded to Student Members (adopted January 7, 2010)
- Carl Gans Award (adopted January 3, 2010)
- Howard A. Bern Lecture Fund (adopted January 3, 2010)
- Policy on Affiliated Societies (adopted January 7, 2009)
- Policy on Named Funds (adopted Jan 2008)
- Student Support at the Annual Meeting (adopted January 7, 2007)
- ICB Copyright Policy (adopted Jun 1997)
- ICB Manuscript Policy (adopted Dec 1996)
- Divisional Fund Expense Policy (adopted Dec 1996)
- SICB Membership Renewal Policy (adopted Dec 1996)
- Endowment Policy (adopted Jan 1995)
- Investment Policy (adopted Jan 1995)
- Contingency Fund Policy (adopted Jan 1995)
- Symposia Contingency Fund Policy (adopted Jan 1995)
Exhibit Space Assignment
The sequence for exhibit space
assignments shall be determined by seniority, based on the number of
seniority points exhibitors have earned. Exhibitors with the highest
number of points are allowed to choose their booths first, followed
by those with the next highest points, and so on. Sponsorship commitments
(see Seniority Policy 2.d.) received by December 15 preceding
the annual meeting that include exhibit space are awarded extra points
based on level of sponsorship.
Assignments of exhibitor spaces
will begin on the second full day of the current annual meeting at 10
a.m. Only those applicants whose completed Exhibit Space & Sponsorship
Application/Contract and full payment is turned in to the SICB registration
desk by 5 p.m. on preceding day will be assigned exhibitor space at
this time. Late applicants will be assigned from the remaining spaces,
provided the payment requirement has been met and exhibit space still
remains.
All payments must be in US
dollars and may be made by company check, money order, VISA, MasterCard
or American Express.
For all exhibit space assignments
SICB will assign space using the exhibitor's exhibit space application
as a guideline. To avoid ambiguity or discontent, SICB has adopted a
firm and disciplined seniority policy without exceptions or variations
to best serve the interest of all exhibitors.
Exhibit space assignment for the next annual meeting will take place according to the following levels of seniority:
Level 1 - second full day of the current annual meeting 10 a.m. to noon
Level 2 - second full day of the current annual meeting noon to 2 p.m.
Level 3 - second full day of the current annual meeting 2 p.m. to 4 p.m.
Level 4 - third full day of the current annual meeting 10 a.m. to noon
All other assignments will
take place after Noon on the third full day of the current annual meeting.
The point values of these seniority levels will be established annually
by the SICB Executive Officers during their fall meeting.
Seniority Policy
- Glossary of Terms
- Seniority Points - Points earned by exhibitors for participation in SICB Exhibits, SICB membership, advertisements in Final Program, sponsorship of annual SICB events, and staying in the annual SICB Annual Meeting headquarters hotel, and used for the determination of the exhibit space assignment sequence. Seniority points cannot be sold, bartered or transferred except as permitted herein. Start year of seniority points is ten years before the current annual meeting.
- Exhibitor - Any company that pays the full exhibit space price, exhibits in a SICB Annual Meeting and whose name appears on the Exhibit Space & Sponsorship Application/Contract as the contracted exhibitor.
- New Exhibitor - A company that has never exhibited in the SICB Annual Meeting and has no previous seniority points.
- Earning Seniority Points
- Exhibitors receive 10 seniority points for each paid 10' x 10' exhibit space unit occupied during each year they participate in the Annual Meeting, with no maximum of points earned. No points are accrued for meetings prior to ten years before the current annual meeting.
- Exhibitors receive
seniority points for advertising in the Final Program and as follows:
Ad Description/Point Value
Full Page Cover Ad = 3
Full Page Inside Ad = 2
1/2 Page Ad = 1 - Exhibitors receive
seniority points for advertising (frequency of ads increases the points)
in the SICB Journal, Integrative and Comparative Biology, as
follows:
Ad Description/Point Value
Full Page Color Ad = 4
Full Page B/W Ad = 3
1/2 Page Color Ad = 3
1/2 Page B/W Ad = 2
1/4 Page Color Ad = 2
1/4 Page B/W Ad = 1 - Exhibitors receive seniority points for sponsorship of SICB functions and activities and/or for donations as follows:
- Platinum = 7 points ($5,000)
- Gold = 3 points ($3,000)
- Silver = 2 points ($1,000)
- Bronze = 1 point ($500)
The sum of all such sponsorships and donations shall count towards seniority points.
- Exhibitors staying in the SICB headquarters hotel receive 1 seniority point.
- No points are earned if an exhibitor pays all or part of the exhibit space rental price, but fails to exhibit.
- If a vendor does not exhibit during any particular year, points earned from previous years of participation are carried forward. No points are earned for non-exhibit years.
- Companies, not individuals, earn points.
- Losing Seniority Points
- Companies that dissolve forfeit all earned seniority points.
- Gross violations of exhibit rules as determined by SICB management may subject an exhibitor to partial or total loss of seniority points.
- Forfeited seniority points cannot be restored.
- Transferring Seniority Points
- Exhibitor sold to a non-exhibiting company: The points of the acquired exhibitor transfer to the acquiring company.
- Exhibitor sold to another exhibitor, the two companies combining into one: The surviving company retains the higher of the two seniority point amounts, but not a combination of the two. SICB reserves the right to request documentation of the sale.
- Exhibitor sold to another exhibitor, the two companies continuing to exhibit independently of each other: Each retains it separate seniority, if at any future time the two companies are combined into one, the surviving company retains the higher of the two seniority point amounts, but not a combination of the two.
- Sale of a product, product line, company name or division does not constitute a sale if the selling company continues to operate within the biology industry. In this case, no points are transferred. If the sale of the product, product line or name causes the selling company to discontinue operations within the biology industry, the surviving company retains the higher of the two seniority point amounts as stated above in 4b.
- Dissolution of partnerships: The party that retains the company name under which the company exhibited retains the seniority points. No transfer of seniority points is possible even if by mutual agreement of the partners.
- Corporate name change: Seniority points can be transferred if a corporate resolution is presented, indicating that the name of the exhibitor has changed.
- An exhibitor cannot increase seniority points by any purchase, acquisition or merger, except as provided for herein.
- An exhibitor may not donate points to another exhibitor except as provided by the specific cases noted above.
- Other Circumstances
- A company may have separate exhibits for different product divisions or company alliances that are clearly operated independently. An exhibitor splitting its participation into two or more divisions has the option of splitting the points evenly between the divisions, or retaining all points with the parent organizations. The new division will receive its own points as they are accumulated. The option to split points must be exercised prior to the first exhibit space assignment in which the divisions participate, and the allocation may not be changed thereafter.
adopted December 17, 2010
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Name
The fund shall be known as the "C. Ladd Prosser Symposium Fund" (hereafter referred to as the "fund").
Purpose
The purpose of the fund will be to honor Professor Prosser's outstanding scientific contributions to the field of comparative physiology and to recognize his service to the society.
The fund shall be used to provide partial support for a divisional or society-wide symposium at the annual SICB meeting, the topic of which falls within the purview of comparative animal physiology and is consonant with Professor Prosser's scientific opus.
Management
The fund is established as a restricted endowment fund and will be managed under applicable SICB bylaws and policies. Proceeds from the fund will be disbursed to support activities at set forth below.
Symposium Selection
Program officers from any division may submit a request to the SICB Program Officer to have an upcoming symposium be designated as a "C. Ladd Prosser Symposium." All such requests in a given fiscal year will be reviewed by the Finance Committee to determine which, if any, meet the award criteria and receive support. If there is not a symposium deemed appropriate in a given year, no award shall be made and the disbursable proceeds from the fund will be reinvested in the endowment.
Activities to be Supported by the Fund
The Program Officer may authorize reimbursement of appropriate expenses incurred by the organizers for symposium speakers attending the meeting, including the cost of transportation, lodging, registration, and meals.
adopted March 15, 2010
[back to top]Benefits awarded to student members of SICB (SIT Members and Graduate Student Members) to attend the annual meeting are limited to undergraduate student and graduate student members.
adopted January 7, 2010
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An annual prize may be given either to an outstanding young investigator for distinguished contributions to the field of comparative biomechanics (eligible candidates are those who have completed their doctorate within the past seven years), or to any investigator for the single most significant contribution published in the preceding calendar year to the literature of comparative biomechanics, including research papers, review articles, and published books. The formal title for this award is "The Carl Gans Award," in recognition of Carl Gans' scientific career and editorial contributions to animal morphology, biomechanics, and functional biology. The Chair of the Division shall appoint an Award Committee consisting of at least three divisional members with diverse interests to serve as judges. The Chair of the Division will designate one of the members as the chair of the Award Committee. Committee members will normally serve for no more than three years, with at least one member being replaced each year. Candidates may either apply directly or be nominated for either type of award, and must be members of SICB. Past winners of the Bartholomew Award are ineligible to compete for the Gans Award. Details for the competition will be announced in the spring newsletter of each year. Applicants shall submit to the Chair of the Award Committee either a short description of their work together with selected reprints (outstanding young investigator), or a copy of either a research paper, review article, or book (best contribution to the literature). A curriculum vitae must also be submitted, along with three letters of support. Nominators must arrange for these same materials (except that only two additional letters of recommendation are required) to be submitted to the Committee. The Committee may recommend for approval one candidate to the Chair of the Division, who may authorize reimbursement of appropriate expenses incurred by the winner in attending the annual SICB meeting. The awardee will be presented with a certificate signed by all current Divisional officers. According to available funds, the Chair may also authorize a research award to further the following themes: 1) general field and laboratory work in comparative biomechanics, 2) collaborative work with scientists in Israel, 3) travel to visit Ben-Gurion University (Sde-Boqer Campus) and the Gans Library, and to conduct fieldwork in Israel, and 4) support of collaborative international research. These research themes are in recognition of Carl Gans' efforts to promote and foster international collaborations among scientists, as well as his ability to show that all animals are interesting.
adopted January 3, 2010
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Name
The fund shall be known as the "Howard A. Bern Lecture Fund" (hereafter referred to as the "fund").
Purpose
The Howard A. Bern Lecture was established as a Society of Integrative and Comparative Biology (SICB) society-wide plenary address in 2002 to honor Professor Bern's outstanding scientific contributions as a founder and leader of the field of comparative endocrinology and to recognize his service to the society.
The purpose of the fund is to support the lecture by a distinguished comparative endocrinologist at the annual SICB meeting.
Management
The fund is established as a restricted endowment fund and will be managed under applicable SICB bylaws and policies. Proceeds from the fund will be disbursed to support activities at set forth below.
Lectureship Selection
The Howard A. Bern Lecture will be given by a scientist who has made significant contributions to the field of comparative endocrinology. Scientists from around the world are eligible, and affiliation with SICB is not required.
The Chair of the Division of Comparative Endocrinology (DCE) shall appoint a Bern Lecture Committee consisting of at least three DCE members, and designate one of the members as Chair of the committee. Committee members will normally serve no more than three years, with at least one member being replaced each year. The committee will solicit (self nominations will be accepted) and evaluate nominations from the international comparative endocrinology community. After consideration of the publication record and other contributions of the nominees, the committee shall recommend one candidate to the Chair of DCE for approval. The selected individual will be invited to present the Howard A. Bern Lecture at the annual SICB meeting.
Activities to be Supported by the Fund
The DCE Chair may authorize reimbursement of appropriate expenses incurred by the Lecturer for attending the meeting, including the cost of transportation, lodging, registration, and meals. The DCE Chair also may authorize a recognition banquet and a cash prize.
adopted January 3, 2010
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Reciprocal relationship. If the periodic meetings of the affiliated society and SICB are equal in frequency (annual) the affiliated society and SICB will agree to a mutual-benefit arrangement in which no money changes hands, but the benefits described below are reciprocal.
Benefits of Affiliation
Full members in good standing of the affiliated society can attend SICB annual meetings and pay the member registration rate (regular member, not loyal member). In a reciprocal relationship, SICB members in good standing will be able to attend the meetings of the affiliated society and pay the member registration rate.
Full members in good standing of the affiliated society can organize symposia at the SICB annual meeting so long as divisional sponsorship can be obtained.
Officers of the affiliated society can send appropriate announcements (approved by SICB Executive Officers) to SICB for society-wide or divisional e-mail distribution.
Members of the affiliated society will NOT receive full member benefits, to include (for example) subscription to the society journal and access to member-only pages of the website.
Student benefits, such as eligibility for best student talks and poster awards, and various society provisions for reduction of housing and registration fees, will be restricted to SICB student members.
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A number of named funds exist currently and these funds have specific purposes. This policy establishes procedures that must be used by individuals, groups of individuals, divisions, or other organizations for the purpose of establishing new programs requiring a funding base.
Rules:
- A new program must state clearly its intended purpose.
- New programs will normally require a minimum of $25,000 to establish an endowment whose earnings will be used to support the proposed activities according to the formula specified below.
- Normally, 4% of the trailing 5 year average of the value of the fund will be available for expenditure on an annual basis for the designated purpose of the fund. However, in no case will expenditures be allowed to invade the principle of the fund. Exceptions to these rules must be granted by the SICB Finance Committee. For funds with less than a 5 year history, the SICB Finance Committee will determine the amount available.
- Mechanisms for the disbursement of the funds consistent with the stated purpose of the program must be clearly established. If a committee determines how funds are to be disbursed, e.g., determines award recipient(s), what is the composition of the committee, how will the committee be formed, and how often will membership on the committee be changed? An example is the DCPB Bartholomew Award in which the procedures are spelled out in the DCPB Bylaws, Article XIII, B.
- Programs may be discontinued by the SICB Executive Committee provided proper legal issues associated with the disbursement of remaining funds are resolved.
- The SICB Finance Committee will oversee the activities of the program to insure adherence to the stated purpose of the program and adherence to all financial procedures governing income, investment, and disbursement of the associated fund.
Procedures:
- Proposals for new programs must be submitted to the SICB Executive Director, who will forward the proposal to the SICB Finance Committee. The Finance Committee will review the proposal and it may recommend modifications of the proposal to the individual, group of individuals, division or organization making the proposal.
- The SICB Finance Committee will make a recommendation to the SICB Executive Committee for approval or disapproval of the proposal.
- The SICB Executive Committee must approve the proposal.
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